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FlashScan Pro

Free event QR code — date and venue into the calendar in one scan

A forgotten event is a failed event. The event QR code removes the friction: guests scan, the phone offers “Add to calendar”, and the date is booked — with location and description. Generated free in your browser, no account needed.

What the code contains: the VEVENT format

An event QR code encodes a VEVENT block — the standard calendar format (iCalendar) read by every agenda app:

  • Title — the event name as it will appear in the calendar;
  • Start and end date/time — the calendar blocks the right slot;
  • Location — address or room name, shown in the “location” field;
  • Description — free text: agenda, access code, useful link.

It’s an open format, not a proprietary service: the recipient needs no dedicated app, and scanning works even offline.

Where to use an event QR code

  • Paper invitations — wedding, birthday, housewarming: the code replaces the “save the date” nobody actually does.
  • Badges and trade shows — one code per session or workshop: attendees book the slot while walking past the booth.
  • Community posters — general assembly, concert, open house: a poster with a QR beats a crumpled flyer.
  • Ticketing — on the ticket or purchase confirmation, so buyers find the date without digging through email.
  • Internal meetings — team meeting or training: project a code at the end, everyone leaves with the next date in their calendar.

Create the code in 3 steps

  1. Open the generator — “Event” mode is already selected if you arrive from this page.
  2. Fill in the event: title, start and end dates, location, description. Keep it concise: the longer the content, the denser the pattern.
  3. Export: PNG up to 3000 px for print, SVG for crisp output at any size. Test the printed code with a real phone before distributing.

Limitations worth knowing (honestly)

  • The code is frozen — postponed date or changed venue? The old code will still point to the old details. Regenerate one and communicate.
  • No RSVP — the code adds to the calendar; it collects neither attendance nor contact details. For registrations, pair a URL code with your form.
  • Time zones — for an event followed from another time zone, state the city in the title or location: each calendar converts according to its own settings.

Frequently asked questions

Does the event QR code work on iPhone and Android?

Yes. The code encodes a VEVENT block in the standard iCalendar format: the iPhone camera and recent Android devices recognize it natively and offer “Add to calendar” — Apple Calendar, Google Calendar or Outlook depending on the device.

What exactly does the QR code contain?

The event title, start and end dates, the location and a free-text description. Everything is encoded in the pattern: scanning works even without a connection, and nothing is sent to a server.

Can I edit the event after printing the code?

No: the code is static, the details are frozen in the pattern. If the date or venue changes, regenerate a code — it’s free and instant — and communicate the change through your usual channels.

Can the QR code handle registrations (RSVP)?

No. It adds the event to the attendee’s calendar, nothing more: it collects neither names nor confirmations. For ticketing or RSVP, pair it with a URL code pointing to your registration tool.

See also